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Bid Title: Call for Bids- Four (4) Retail Liquor Licenses
Category: City Clerk
Status: Open

Description:

GENERAL BID SPECIFICATIONS

City of Minot

Retail Liquor Licenses

The City of Minot is soliciting sealed bids from interested, qualified parties for four (4) retail liquor licenses. A retail liquor license allows for the on-sale and/or off-sale of liquor, beer, and wine. The annual license fee for a retail liquor license is three thousand one hundred twenty-five dollars ($3,125.00) per year. A minimum bid of $100,000.00 is required. This is a new license the City Council may issue as it deems warranted by the change in population as determined by the official 2020 United States Census. 

 

Sealed bids must be submitted to the City Clerk’s office at City Hall (515-2nd Avenue SW, 2nd floor), Minot, North Dakota, by 11:00 a.m. on Tuesday, October 26, 2021.  The mailing address is: Minot City Clerk, P.O. Box 5006, Minot, North Dakota, 58702. Bids received after 11:00 a.m. on October 26, 2021 will be returned unopened, to the bidder.

 

The Bid Opening will occur at 11:00 am Tuesday, October 26, 2021 at the Council Chambers at City Hall, 515 2nd Ave SW. Bidders are welcome be present to observe the Bid Opening. Interested persons must meet all of the requirements of the Minot City Ordinances and North Dakota state law in order to be awarded the retail liquor license. The retail liquor license will be awarded to the highest, qualified bidder and is subject to the approval of the Minot City Council. 

 

To submit a bid for a retail liquor license, the bidder must submit the following Bid Materials in a sealed envelope, to the City Clerk’s Office by 11:00 a.m. on Tuesday, October 26, 2021:

  1. A completed Bid Form;
    1. Each bid must be on the form provided by the City of Minot with these General Bid Specifications. 
    2. Each bidder shall bid in his/her/their own name on his/her/their behalf or in an official capacity as an employee or owner of a company. No bidder shall submit more than one bid or have any interest in more than one bid. 
    3. Only individuals intending to conduct operations under the retail liquor license are invited to submit bids. 
    4. A successful bidder may not transfer this retail liquor license to another person without first having commenced operations for a period of twelve (12) months or longer under the license. 
  2. Bid Security of 10% of the bid amount in the form of a certified check or money order, payable to the City of Minot; 
    1. The Bid Security shall be refunded to unsuccessful bidders, but credited towards the successful bidder’s purchase price. 
    2. If the successful bidder voluntarily rescinds their Bid, the Bid Security shall be forfeited to the City. 
  3. A sworn application for a Retail Liquor License, showing the bidder’s qualifications and providing the information listed in Minot City Ordinance § 5-18; 
    1. As required by 5-18(2), the application shall include the street address and legal description of the premises sought to be licensed, however, the floor plan of the premises to be licensed may be preliminary in nature at the time of Bid submission.
    2. The successful bidder must submit a final clear and understandable floor plan per section 5-18(2), pass all necessary premises inspections, and begin operations within twelve (12) months of being named the successful bidder by the City Council.  
    3. Failure to submit a final clear and understandable floor plan, pass all necessary premises inspections, or begin operations within twelve (12) months of being named the successful bidder by the City Council shall result in the license reverting to the City.
  4. A check in the amount of $3,125.00 in the form of a certified check or money order, payable to the City of Minot to cover the annual Retail Liquor License fee; and
    1. The annual fee shall be refunded to unsuccessful bidders, but credited towards the successful bidder’s annual Retail Liquor License fee.
  5. A stamped return envelope. 
    1. This envelope will be used by the City Clerk to return the Bidder’s Bid Security and annual Retail Liquor License fees in the event they are not the high bid. 

All bid envelopes must be sealed, and have the following plainly marked on the front of the envelope containing the bid materials: RETAIL LIQUOR LICENSE. 

Retail liquor license applications are available at the City Clerk’s Office or on the City’s website. City of Minot’s Code of Ordinances regarding alcoholic beverages and licensing are accessible through the City’s website: https://www.minotnd.org/

City staff will review and evaluate all bids for completeness and compliance with these Bid Specifications and the City of Minot’s Code of Ordinances. Bids that do not contain a complete copy of all Bid Materials will be removed from consideration. Bidders that do not qualify for a license under the City of Minot’s Code of Ordinances will have their bid removed from consideration. Following the award of the retail liquor license(s), the City Clerk will return checks submitted by unsuccessful bidders in the return envelopes submitted with their Bid.  

The City Clerk shall submit a recommendation for the bid award to the City Council for its consideration within forty-five days of the Bid Opening. The successful bidder’s application must be approved by the City Council before the license may be issued, except that a license may be issued, contingent upon submission of a final clear and understandable floor plan per section 5-18(2), passage of all necessary premises inspections, and beginning operations within twelve (12) months of being named the successful bidder by the City Council.  The City Council will deposit the bid security and annual license fee checks submitted with the successful bid after the City Council approves the award of the Retail Liquor License. Upon the issuance of each license, the successful bidder must pay the full amount of the bid and any pro-rated annual fee. If the successful bidder’s checks are returned for non-sufficient funds, the City Council may offer the license to the next highest bidder or, in the Council’s sole discretion, decline to offer the license to any remaining bidder.

The term of the retail liquor license issued shall commence at the date and time of its issuance by the City Council, and shall expire at 11:59 p.m. on December 31, 2021. If the initial term for the initial license is issued for a term less than one year, the City may pro-rate the annual fee submitted with the successful bid and apply additional license fees towards next year’s license fee, but no refund will be given if the license is not used for the entire license term. 

The City reserves the right to reject any and all bids, to waive any informalities in the bidding process or any bid received, and to accept any bid which, in sole judgment of the City Council, is in the City's best interest. 

 

The Bid Form and Ordinances relevant to this process are attached to these instructions. If you have further questions, please consult the City Clerk’s office at 858-4750.

Publication Date/Time:
10/1/2021 12:00 AM
Publication Information:
Minot Daily News
Closing Date/Time:
10/26/2021 11:00 AM
Submittal Information:
Submit to City Clerk
Contact Person:
Kelly Matalka 701-857-4752
Related Documents:

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