Bid Title: AIRPORT ARCHITECTURAL AND ENGINEERING CONSULTANT SERVICES 2021-2026
Category: City Clerk
Status: Closed

Description:

REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL

AIRPORT ARCHITECTURAL AND ENGINEERING

CONSULTANT SERVICES

2021-2026

General

The Minot International Airport (Airport), located in the City of Minot, Ward County, North Dakota, is requesting Statements of Qualifications for Professional Airport Architectural and Engineering Consultant Services at the Minot International Airport for projects in the Airport Capital Improvement Plan (CIP), and others, as may be necessary over a five-year term (2021-2026).

FAA Advisory Circular (AC) 150/5100-14E, Architectural, Engineering, and Planning Consulting Services for Airport Grant Projects, should be referenced. This AC provides guidance for airport sponsors in the selection and engagement of consultants. It also discusses services that normally would be included in an airport grant project, types of contracts for these services, contract format and provisions, and guidelines for determining the reasonableness of consultant fees.

Do not include estimated fees in the RFQ submittal.

Scope of Work

Consultants should be familiar with the Federal Aviation Administration (FAA) and North Dakota Aeronautics Commission (NDAC) funding programs and project requirements. The projects will be funded in part by the FAA Airport Improvement Program (AIP) and are planned to include:

Q  Construction of Drainage and Storm Water Improvements

Q  Acquisition of Snow Removal Equipment

Q  Design and Construction of Taxiway Bravo Reconfiguration

Q  Design and Construction of Runway 8-26 Rehabilitation and Threshold Relocation

Q  Obstruction Removal including Zoning and Avigation Easements

Q  Additional projects as needed to enable and complete the above projects, or other additional projects

Q  Assistance and strategic guidance relative to financial planning, grant funding, CIP development, and non-aeronautical development.

 

Statement of Qualifications

Submittals will only be considered from consulting firms who have experienced personnel able to provide the required services. The Airport may request additional information substantiating the requirements. Failure of firms to responds to any of the following requirements may be grounds for considering a submittal non-responsive.

To facilitate review, submission should conform to the following format:

  1. Cover Letter: Provide a one-page cover letter that introduces the consulting firm and team, including the year the firm was formed. Include Name, Address, and Phone Number of the primary contact person for the project.

  1. Table of Contents: Include an identification of the material by Section and Page number.

  1. Experience of the Firm: Provide a description of your firm’s prior experience and qualifications in work comparable to our proposed scope of work. Also, please reference your background and experience working on proposed projects, including funding and contracting, with the FAA Airport District Offices in Bismarck and Minneapolis and the NDAC, including FAA regulations and procedures, and various local, state, and federal agencies that have been involved.

  1. Project Team (Key Staff) and Experience: Identify the proposed Project Manager and key project team members and responsibilities, including qualified inspectors for construction observation. Provide a brief resume for each person outlining their credentials and experience. If sub-consultants or sub-contractors are to be utilized by a Consultant, the Consultant shall also submit a listing of such firms along with the qualifications and experience of each sub-consultant or sub-contractor.

  1. Specific Relevant Projects: Include and describe projects of similar scope that the firm and/or team have participated and completed in the past five (5) years. Include evidence of meeting Disadvantaged Business Enterprise (DBE) contract goals and/or evidence that adequate good faith efforts were made to meet those goals.

  1. References: Provide a list of three (3) verifiable references who have specific knowledge of the work performed by the proposed Project Team. Submit references who are familiar with the quality of work that is of a similar nature as listed in the scope of work. References shall not be a form or current employee of the submitting firm

  1. Project Understanding: Provide your general understanding of our airport, project(s), and issues regarding the identified project(s). Identify any potential challenges or special concerns that may be encountered.

All firms must provide six (6) paper copies and one (1) electronic version of their submission. Responses are limited to no more than 25 one-sided pages and must have a minimum font size of eleven (11) points.

Criteria for Review of Statement of Qualifications

A Selection Committee will be formed in accordance with FAA Advisory Circular 150/2100-14E, Architectural, Engineering, and Planning Consulting Services for Airport Grant Projects, and the Airport will be the sole judge in determining how the evaluation process shall be conducted and which firm(s) shall be considered for award and deemed to be in the best interest of the Airport.

The following criteria will be used by the Selection Committee in evaluating, ranking, and selection of the successful firm:

  1. Qualifications of the Firm (20%): Preference shall be given to the firms with experience in the projects related to the scope of work, and a demonstrated ability to complete the work on time and within budget.

  1. Qualifications of the Project Team (Key Staff) (30%): Preference shall be given to those with key staff experience in items listed in the scope of work.

  1. Experience in Working with State and FAA Regulations and Procedures (20%): Preference shall be given to project teams whose personnel have demonstrated a strong and productive working relationship with the FAA and NDAC, and possess a thorough understanding of FAA rules and regulations of airports similar to the Minot International Airport.

  1. Project Understanding (10%): Preference shall be given to those firms which have a comprehensive understanding of the project and local environment.

  1. Demonstrated ability to meet schedules, deadlines, budgets, and DBE goals (10%).

  1. Capability of the branch office that will service the Airport to perform independently of the home office, or conversely, its capability to obtain necessary support from the home office (10%): Preference shall be given to those firms which have the ability to response to on-site issues within a reasonable time frame.

Selection of the Consultant

It is the intent of the Airport to form a committee to review the Statements of Qualifications submitted and rank the qualified firm(s). Members of the selection committee may consist of Airport Staff, City Staff to include Department Heads, City Council Members, and others. 

The Airport may choose to interview a shortlist of consultants before making the selection. The shortlisted consultants shall be notified at least 7 days prior to the interview date.

All unsuccessful firms will be notified in writing no later than 10 days after selection of the Consultant and may contact the Airport for debriefing.

The Airport reserves the right to reject any and all submissions to this RFQ, request clarification, or waive informalities/technicalities, if it is deemed in the best interest of the Airport. The Airport assumes no responsibility for costs incurred in responding to this RFQ. All submittals to this RFQ become property of the Airport.

In accordance with FAA selection procedures, all selections will be qualification based. No overhead rate, fees, or any cost information should be identified as part of this submission.

Rejection of Statements

No proposals shall be accepted from, or contracts awarded to, any person, firm, or corporation that is in arrears to the Airport or City of Minot, upon debt or contract or that is a defaulter, as surety or otherwise, upon any obligation to the Airport. Prospective firms may be required to submit satisfactory evidence that they have the financial resources to perform and complete the work outlined in this RFQ.

Debarment

By submitting this proposal, the prospective consultant certifies that neither the company nor its principals are presently debarred, suspended, in the process of debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Contract

The top-ranked firm will be invited to negotiate a contract with the Airport. A detailed scope of work will be developed and agreed to by the selected consultant and the Airport. This detailed scope of work and the associated fees will be part of the contract.

The consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of the contract. DOT 49 CFR Par 26 Disadvantaged Business Enterprise (DBE) utilization is strongly encouraged. The City of Minot/Minot International Airport is an Equal Opportunity Employer.

Submission of Qualifications Statement and Contact Person

Six (6) paper copies and one (1) electronic version of the Qualifications Statement must be submitted no later than 4:30 p.m. on March 26th, 2021 to:

Deanna Stoddard – Operations Manager

Minot International Airport

305 Airport Road, Suite 216

Minot, ND 58703

701-857-4725

All questions regarding this RFQ should be directed in writing, no later than March 12th, 2021 to:

Deanna Stoddard – Operations Manager

Minot International Airport

305 Airport Road, Suite 216

Minot, ND 58703

701-857-4725

All requests for changes or revisions to this RFQ will be through written addendum.


Publication Date/Time:
2/23/2021 12:00 AM
Publication Information:
Minot Daily News
Closing Date/Time:
3/26/2021 4:30 PM
Submittal Information:
Submit to Deanna Stoddard, Airport Operations Manager
Related Documents:

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