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Bid Title: Request for Proposals and Qualifications for Prosecuting Attorney Services
Category: City Clerk
Status: Closed

Description:

Request for Proposals and Qualifications for Prosecuting Attorney Services

Overview of Services: The City of Minot is soliciting proposals from qualified lawyers and law firms interested in providing criminal, non-criminal, and traffic prosecution services on a contractual basis. The contracting lawyer or firm would represent the City in the prosecution of all misdemeanor, infraction, and traffic violations of the Minot Municipal Code in Minot Municipal Court, the North Central District Court, and if necessary, the North Dakota Supreme Court. Proposals are requested for the fiscal year beginning January 1, 2021 through December 31, 2021, and the contract position will be evaluated by the City Council when creating the 2022 City Budget.

Selection Process and Schedule: Requirements of the proposal, specific qualifications and evaluation procedures are described on the City website at: www.minotnd.org. Written questions regarding this request for proposals should be submitted by 4:30 p.m., CST on November 16, 2020 and directed to Kelly Hendershot, City Attorney, by email to or by mail to Minot City Attorney’s Office, P.O. Box 5006, Minot, ND 58701. In order to ensure a fair review and selection process, applicants are requested to send all inquiries regarding this request for qualifications and proposals to Kelly Hendershot. Responses to all questions received will then be posted to the City Attorney’s website by November 18, 2020.

Proposals must be received no later than 4:30 p.m. CST on November 23, 2020. The City prefers to receive proposals by email. Emailed proposals should include “2021 City Prosecution Services RFP” in the subject line and be addressed to or by mail to Minot City Attorney’s Office, P.O. Box 5006, Minot, ND 58701. As an alternative to email, proposals can also be hand delivered to the Minot City Attorney’s Office. If submitting a paper proposal, the original must be submitted in a sealed envelope or box with the following words clearly marked on the outside of the envelope “2021 City Prosecution Services RFP”. The proposer’s name and address must also be clearly indicated on the envelope.

All proposals will be reviewed and screened by the City Attorney or her delegate. The City Attorney or her delegate will then make a recommendation to the City Council, who will make the final decision. The City of Minot reserves the right to reject any and all proposals or to request additional information from all proposers. The selected party must be prepared to begin providing services on January 1, 2021. The City and the individual or law firm selected by the City to provide prosecution services will enter into a Professional Services Agreement, a sample of which is attached to the Request for Proposals and Qualifications on the city website (www.minotnd.org), outlining duties, compensation, hours of work, and other pertinent matters. Once a contract is awarded, the term of the contract duration shall be subject to ongoing review and evaluation by the City Attorney, City Manager, and City Council.

The City of Minot will attempt to follow the following timetable, which should result in the full implementation of an agreement by January 1, 2021.

            Issue RFP                                                                                November 2, 2020

            Deadline for Questions                                                           November 16, 2020

            Responses to Questions                                                          November 18, 2020

            Deadline for Submittal of Proposals                                       November 23, 2020

            Recommendation made to City Council                                 November 27, 2020

            Agreement for Services signed                                               December 2, 2020

            Implementation of Services                                                    January 1, 2021

This timetable is subject to modification without notice. It is strongly suggested that interested parties submit an application early in the process. If the City Attorney’s Office is able to recommend a qualified applicant and enter into a services contract ahead of this timetable, it will consider doing the same.

The City reserves the right to reject any and all proposals, request additional information, and to suggest modifications to terms and conditions. This Request for Qualifications and Proposals is not an offer of employment. The City reserves the right to vary from the qualifications requested, to consider proposals that do not meet all of the qualifications, and /or to reject any and all proposals.


Publication Date/Time:
11/6/2020 12:00 AM
Publication Information:
Minot Daily News
Closing Date/Time:
11/23/2020 4:30 PM
Submittal Information:
Submit to City Attorney
Contact Person:
kelly.hendershot@minotnd.org
Plan & Spec Available:
See Attached
Related Documents:

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